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Macros for Editing

 by Dr. Brian Campbell

I have created a number of specialized macros for editing student papers.  You can see the macros by scrolling down to the bottom of the page.  If you would like to see them “in action,” I have developed a Video that shows me using the macros with Dragon Naturally Speaking, Preferred.  Screencast Video.

If you would like to utilize the macros I developed, then simply follow the directions in the video below.  You will need to download two files.  Before doing so, create a new folder so you will remember where they are located.

Screencast Video:  Downloading Essential Files in Google Chrome

Below, please find the two files you will need to download.

New Macros

Word Customizations

Video:  Importing Macros into Word 2010

 Please Note:  If you follow the directions given, you should be aware that if you have already customized the ribbon in Word, if you import my ribbon customizations, you will lose the ones you set up.  If you have never customized the ribbon, then you can ignore this instruction. 

  Macros for Editing
by Dr. Brian Campbell
Download

Label

 Macro Name

Commen Given to Student

Active Tense

.ActiveVsPassive

Active vs. Passive:  Try to write more in the active voice.  See:  Active Voice   APA: 3.18, pp. 77-78.

Ambig. Pro.

.AmbiguousPronoun

Ambiguous Pronoun:  This pronoun is ambiguous.  It is not clear to whom, or to what the pronoun is referring.  When in doubt, use the noun again.  Pronoun s such as "this," "that," "these," and "those" can be especially troublesome, especially when they refer to something or someone in the previous sentence or the previous paragraph.  See:   APA 3.09 (p. 68).  Also: Introduction to Graduate Writing.

 

Ant Pro

.PronounAntecedent

Antecedent-Pronoun:  Pronouns are words that substitute for nouns.  The antecedent of a pronoun is the word to which the pronoun refers.  A pronoun must agree with its antecedent in number (i.e., both singular, or both plural) and, where applicable, gender (both male, or both female).  See:  Antecedent-Pronoun; Antecedent-Pronoun.  APA: 3.20 (pp. 79-80); p. 68.

 

 

Apostrophe

.Apostrophes

 

Apostrophe Error:  Check rules for apostrophe use.  See:  Apostrophes

 

Basic Org. 

.BasicOrganization

 

Basic Organization Problems:

It is difficult to follow the organization and structure of your narrative.  There are places where the reader "gets lost" because of lack of direction and clarity.  Your narrative should resemble a tightly constructed argument.  Try to lead the reader along a logical progression with a strong sense of focus and direction.  As you develop the "argument" of your narrative, paragraphs should link together (with proper transitions) as you guide the reader along the path of your argument to its final destination, or conclusion.  See:  Meet the Paragraph  Also: Organizing a Paper.

 

Capital Error

.Capitalization

 

Capitalization Error:  Please check rules for Capitalization.  APA: 4.14-4.20 (pp. 101-104).

 

Citation Error

.CitationError

Citation Error:  Your citation is not formatted correctly.  See: Basic Citations.  APA: 6.11-6.21 (pp. 174-179).

 

Citation Needed

.CitationNeeded

Citation Needed:  An in-text citation is needed here to identify the source of your comment/assertion. See:  Basic Citations  APA: 6.11-6.21 (pp. 174-179).

Colon Error

.ColonError

Colon Error:   Either you need to use a colon here, or the colon you have used is not the correct punctuation.  Colons   APA: 4.05, p. 90.

Comment

Colloquialism

.Colloquialism

Colloquialism:  Avoid colloquial words or expressions; they typically lack precision and clarity. Colloquialisms are word or phrases that are common in "every day" speech but are not acceptable in formal writing.  APA: 3.09 (p. 68).

 

Comma Needed

.CommaNeeded

Comma Needed:  A comma is needed here.  See: Commas  APA: 4.03 (pp. 88-89).

Remove Comma

.CommaRemove

Remove Comma:  A comma is not necessary or appropriate here.  See:  Commas.  APA:  4.03 (pp. 88-89).

Correct All

 

.CorrectAll

Correct Throughout:  Please correct this error throughout your paper.

 

Delete Text

.DeleteHighlighted

(Places a red line through text that is selected)

Direct Quote

.DirectQuote

Direct Quote Error:  If you copy any portion of a source word-for-word, you must put the information in quotation marks and provide a citation which includes the author, year, and page number (or paragraph number for non-paginated material) on which the information appears in the original.  See: APA 6.03 (pp. 170-171).  Also: Basic Citations  Also: Writing with Integrity  Also: Punctuation Errors

End Quote

.EndPunctuation

End Punctuation Error:  In American English, commas and periods ALWAYS come inside the ending quotation marks--whether single or double quotation marks: (,") (."), or (,') (.').  The only exception occurs when there are parentheses following the ending quotation marks, for example: "the end" (p. 20).  Apart from commas and periods, put other punctuation marks inside quotation marks only when they are part of the original quoted material.  See: APA 4.08 (p. 92).  Also: Quotation Marks and Punctuation  Also:  APA Style

Fragment

.SentenceFragment

 

Sentence Fragment:  This is not a complete sentence.  A sentence consists of a subject and a predicate(with at least one finite verb that indicates what the subject is doing).  You must learn to write in complete sentences and avoid sentence fragments.  See: Sentence Construction

Grading

.Grading

Grading:

 

Dear Student:

 

When grading your paper, I will point out errors in grammar, syntax, punctuation, organization, and APA formatting.  I am going to focus on the first part of your paper ("Title Page" and "Summary").  I am not going to try to provide comments throughout your entire paper.

 

Therefore, please do not assume that everything you have written following the Summary section is correct and without error (just because I have not made any comments).  I will try to read the remainder of your paper for content, and focus less on format.

 

When you see the words, "Correct Throughout," this indicates that you may have made similar errors at other points in your paper.  Please try to find any additional errors yourself, and correct them before submitting future assignments.

 

Make sure you read the comments I make and consult the APA pages cited, and the links provided.  If, on your next paper, it appears that you are still making the same mistakes, additional points will be deducted.  The objective of the corrective comments is for you to learn proper grammar, syntax, punctuation, organization, and APA formatting.

Heading Error

.HeadingError

Heading Error:  There is an error in the level of heading you used or the format of your heading.  See: APA 3.03 (pp. 62-63).  Also:  Sample Paper

Highlight

.HighlightWord

Highlight:   Place cursor on the first letter in the word you want to be highlighted.  This feature will select the word and highlight it.

Hyperbole

.Hyperbole

Hyperbole:  Avoid using extreme or exaggerated words or expressions, such as:  "This research wasincredible!"  "Her husband always beat her."  Professional (scientific) writing must be precise and accurate.

Hyphen

.HyphenError

Hyphen Error:  A hyphen is required here; or, a hyphen was used when none was required or appropriate.  See:  APA 4.13 (pp. 97-100).  Also: Hyphen Rules

Italicize Title

.ItalicizeTitle

Italicize Title:   Use italics for titles of books, periodicals, films, videos, TV shows, and microfilm publications.  See: APA: 4.21 (p. 104).

Italics

.Italics

Italics:  Put these words/letters/numbers in italics.  APA: 4.21 (pp. 104-106).

Jargon

.Jargon

Jargon:  Avoid using technical vocabulary when it is not necessary, useful, or relevant.  See:  APA 3.09 (p. 68).

Non Sequitur

.NonSequitur

Non Sequitur:  A non sequitur is a statement that comes "out of the blue" and does not follow clearly from what has gone before it.  A non sequitur typically occurs when the author just "throws a word, idea, or thought into a paragraph" that has little or no relationship to the content, context, or logical flow of the narrative.

Paragraph Struct.

.ParagraphStructure

Paragraph Structure:

More work is needed on the basic structure of your paragraph.  Your paragraph should contain only one main idea or topic.  Your paragraph should be focused and organized.  It should be at least three sentences--and no longer than 4-5 sentences long.  In general, paragraphs should include:  1) A topical, or controlling sentence, 2) One or more supporting sentences--examples, illustrations of the topic, and 3) A concluding sentence, and/or a sentence that introduces the reader to the next paragraph.  Finally, each sentence within the paragraph should relate in some clear way to the topic of the paragraph.

See:  Meet the Paragraph  Also: Paragraph Construction

Plagiarism

.possibleplagiarism

Possible Plagiarism: These ideas (and/or writing style) appear to have originated from some other source.  You must properly cite any ideas that you have gleaned from other sources.  Even if you are just paraphrasing the work of someone  else, you must provide a citation for the source.  The only exception to this rule is if the information is considered to be "common knowledge."  Failure to properly cite the source of your information may constitute plagiarism--either intentional, or unintentional.  If you directly quote another source, word-for-word, you must put the copied material in quotation marks, and include a page number (together with author and date).  See: APA 1.10 (pp. 15-16).  Also: Plagiarism  or, Plagiarism

Quote Heavy

.QuoteHeavy

Too Many Quotes:  Please limit the use of directly quoted material.  Too many direct quotations weaken the strength of the "argument" you are trying to make.  Instead, try to paraphrase the information you are utilizing from another source (i.e., put it into your own words).  However, remember, if you are closely paraphrasing information from another source, APA recommends that you provide a citation for the source as well as the page number on which the information appears in the source.  See: APA: (6.04, p. 171).

Reference Error

.ReferenceError

Reference Format Error:

The format of your reference is incorrect for one or more reasons.  Please consult:  Chapter 7: APA Style Manual.  Also:  Basic Citations and References  Also: Sample References

Run-on

.RunOnSentence

Run-on Sentence:  This sentence is confusing.  A run-on sentence consists of two independent clauses, or word groups, that have been "run together" without appropriate punctuation.  See:  Run-on Sentences  Also: Run-on Sentences.

Running Head

.RunningHead

"Running head" Error:  There is an error in the format of your "Running head."  See: (APA Sample Paper, p. 41).

Semicolon

.SemicolonError

Semicolon Error:  A semicolon is used to link two independent clauses that are closely related in meaning.  Independent clauses (on either side of the semicolon) must "stand alone," and make sense independently.  Semicolons are also used when listing items following a colon.  See: APA 4.04 (pp. 89-90).  Also: Semicolons  Also: Semicolons

Spelling

.SpellingError

Spelling Error:  Please check your spelling.

Subject-Verb

.SubjectVerb

Subject-Verb Agreement:  The subject and verb in the sentence must agree in number (singular or plural) and in person (first, second, third).  The subject and verb must agree regardless of intervening phrases.  See: APA 3.19 (pp. 78-79).  Also: Subject-Verb Agreement

Syntax

.Syntax

Syntax Error:  There is an error in the basic structure of your sentence.  You may have left out words or your word combinations don't make sense.

Transition

.Transition

Transition Needed:  A transition is necessary here.  Each paragraph in a document should link together in a logical fashion to the paragraph that preceded it and one that follows it.  There should be a clear and logical flow of ideas from the beginning of your document to the end; this process is aided by proper transitions.  See: "Meet the Paragraph" Also: Transitions  Also: Transitions

Who/That

.WhoThat

Who/That Error:  Use "who" when referring to human beings; use "that" or "which" for nonhuman animals and for things.  See: APA 3.20 (p. 79).

Word Choice

.WordChoice

Word Choice Error:  Make sure every word you use means exactly what you intend it to mean.  The word you have used is not correct.  It is either: weak; awkward; ambiguous; slang; an exaggeration; ambiguous; or, does not convey the correct meaning.

Writing Center

.WritingCenter

Writing Center Referral:   I strongly recommend that you contact the LU Graduate Writing Center for help with your writing.  If you work far enough in advance, you can submit your papers to the center prior to submitting them to this course.  Also, please consider contacting Tutor.com.  They are available 24 hours a day, 7 days a week.